AI Policy (Use of Text Generators)
This workplace Policy outlines the procedures that employees need to follow when using AI text generators.
5.0 (8 reviews)
Last updated February 4, 2025
Under 10 minutes
Written by Edwin Montoya Zorrilla
Reviewed by Damin Murdock
Document Overview
The use of AI text generators such as ChatGPT in a commercial or workplace context has a range of implications. The purpose of this policy is to ensure that the use of these tools is legal, ethical, effective, and secure, and to establish clear standards for their use.
The Legal Risk Score of a AI Policy (Use of Text Generators) Template
Suitable for Australia
Our legal team have marked this document as low risk considering:
- There are few immediate compliance risks involved when it comes to AI in the workplace.
- The policy can be modified at any time.
- The use of AI text generators without proper disclosure, especially in customer interactions or collaborations, could lead to ethical concerns and misunderstandings about the human involvement in communications.
AI Policy (Use of Text Generators) Checklist
Complete your free AI Policy (Use of Text Generators) with our checklist
Undergo Required Training
Ensure all users complete the mandatory training on the responsible and effective use of AI text generators as outlined by the company.
Maintain Transparency
Always disclose the use of AI text generators when collaborating with individuals outside of one's team or when providing services to customers.
Regular Policy Review
Stay updated with any changes to the policy, as it is subject to periodic reviews due to the rapidly evolving nature of AI technology.
Ensure Data Security
Adhere strictly to the company's data confidentiality and security policies when inputting data into AI text generators, treating all data as if it were being disclosed externally.
This AI Policy covers:
- The definition of AI text generators.
- Acceptable use of AI text generators.
- Restrictions placed upon the input of information into AI text generators to ensure that privacy, security and confidentiality obligations are observed.
- The need to validate the accuracy and reliability of information gathered using AI text generators.
- Guidelines around communicating where an AI text generator is used.
- The consequences of violating this policy.
Use this AI Policy to:
Establish ground rules around the use of AI driven text generators when working with employees, contractors, volunteers, vendors or anyone else who may have any type of access to systems, softwares and hardware.
Why should a business use an AI policy?
AI text generators such as ChatGPT have revolutionized the way businesses operate and helped in increasing productivity and efficiency, but they also carry risks that must be mitigated, particularly in the areas of security, validation, transparency, and ethics.
An AI policy can help in setting up rules around quality and data protection when using text generators.
Further information
The Future is Now: Why Your Business Should Implement a Strong AI Policy
View Sample AI Policy (Use of Text Generators)
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