Expense Claim Policy
An Expense Claim Policy is an important part of your business’ HR and employment policies.
Last updated October 21, 2025
Suitable for Australia
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What is a expense claim policy?
What is a expense claim policy?
When should you use a expense claim policy?
When should you use a expense claim policy?
What should be in a expense claim policy?
What should be in a expense claim policy?
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Frequently asked questions
What is a expense claim policy?
keyboard_arrow_upWhen should you use a expense claim policy?
keyboard_arrow_upWhat should be in a expense claim policy?
keyboard_arrow_upWho benefits from having this policy in place?
keyboard_arrow_upWhat expenses are typically not reimbursable?
keyboard_arrow_upAre there any risks or limitations to be aware of?
keyboard_arrow_upWhat steps should I take to implement this policy?
keyboard_arrow_upView Sample Expense Claim Policy
The Legal Risk Score of a Expense Claim Policy Template is Low
Our legal team have marked this document as low risk considering:
- The policy requires pre-approval from a manager or the CEO for certain expenses, which could delay or complicate reimbursement if timely approvals are not obtained.
- Employees must provide detailed documentation, including receipts and justification for expenses, which could be challenging if proper records are not maintained or if the documentation is lost.
- The policy specifies non-reimbursable expenses and requires bookings to be made through specific channels, which might limit flexibility and increase the personal financial burden if not adhered to.
This document imposes structured and detailed requirements on expense claims, which may reduce the risk of unauthorised or fraudulent claims but could also increase the administrative burden on employees. Compared to other policies, this document provides clear guidelines and expectations, which, if followed, can minimise misunderstandings and disputes over reimbursements, but it requires diligent record-keeping and adherence to specific procedures.
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