Meeting Minutes (General Use)
Meeting Minutes serve as a form of written documentation for the discussion and activities conducted in a meeting.
Last updated October 24, 2025
Suitable for Australia
Create & Customise Legal Templates Online
What are minutes of a meeting?
What are minutes of a meeting?
Minutes of a meeting are a written record of what was discussed, decided and agreed, including who attended and what actions were assigned.
They serve as an official summary people can refer back to later, and for companies, they're also the legal record required under the Corporations Act. A good set of minutes captures decisions and outcomes, not a word-for-word transcript of the discussion.
Who can use a meeting minutes template?
Who can use a meeting minutes template?
Any business, club, association or organisation in Australia needing a simple structure to record meeting discussions and outcomes can use this template.
It's not specific to any particular industry or meeting type, so it suits everything from a small business catch-up to a committee meeting for a not-for-profit. Incorporated associations also have record-keeping rules under their own state or territory legislation and rules, for example the Associations Incorporation Act 2009 (NSW) or the Associations Incorporation Reform Act 2012 (Vic), so check those too.
What's the difference between meeting minutes and an agenda?
What's the difference between meeting minutes and an agenda?
An agenda is prepared before a meeting and lists the topics to be discussed; meeting minutes are prepared during or after the meeting and record what was actually discussed, decided and agreed.
The agenda sets the plan, the minutes record the outcome, and a well-run meeting typically uses both together rather than treating one as a substitute for the other.
How to create a legal document
- check_circle
Access the Document Library
- check_circle
Select the template that matches your needs
- check_circle
Customise by adding or removing clauses with assistance from Lawpath AI
- check_circle
Personalise with your headers, footers, logos, or additional text
- check_circle
Store all documents securely in your account for easy access
Frequently asked questions
Do companies have a legal obligation to keep meeting minutes?
keyboard_arrow_upDoes this meeting minutes template meet legal requirements for record-keeping?
keyboard_arrow_upCan a meeting minutes template be customised for different types of meetings?
keyboard_arrow_upAre there any limitations to using a general meeting minutes template?
keyboard_arrow_upWhat protections does keeping accurate minutes provide?
keyboard_arrow_upCan meeting minutes be used as evidence in a dispute?
keyboard_arrow_upWhat's the most common mistake people make when taking meeting minutes?
keyboard_arrow_upHow do you write meeting minutes?
keyboard_arrow_upHow should completed meeting minutes be stored and shared?
keyboard_arrow_upWhat are the next steps after completing meeting minutes?
keyboard_arrow_upHow long does it take to create meeting minutes?
keyboard_arrow_upHow much does it cost to get a meeting minutes template?
keyboard_arrow_upView Sample Meeting Minutes (General Use)
Meet Our Users
Articles about Meeting Minutes (General Use)
AGM vs EGM: What's Different?
An annual general meeting and an extraordinary general meeting are commonly held by companies. So what is the difference? Read our guide to find out.
How to Appoint a Company Proxy
Unable to attend a members’ meeting for your? Find out how to appoint somebody as a company proxy to exercise a vote on your behalf.
What Happens at an Annual General Meeting (AGM)?
An Annual General Meeting (AGM) is a company meeting held annually to update members with the company's activities and finances from the previous year.
What is an Extraordinary General Meeting?
An Extraordinary General Meeting (EGM) is a shareholder meeting that differs from the company’s Annual General Meeting (AGM). Read to find out more.
Shareholder Quorum: What Are the Rules?
What is shareholder quorum? Why is it important? Find out more about the requirements in the Corporations Act here.
Ordinary vs Special Resolution: Key Differences
Are you looking to pass a company resolution? Do you know the difference between an ordinary and special resolution? Read on to find out more.
How to Remove a Shareholder from a Company
Time to change shareholders? Read this guide to the process you should follow if you're going to remove a shareholder from your company.
Chairman vs Director: Key Differences
What is the difference between a chairman and a director? What are each of their roles? Find out more by reading this article.
What Is A Company Resolution?
Just selected a new board? Need to learn how to pass a resolution? Read on to learn more about the importance of resolutions in corporate governance.
Looking for more documents?
Privacy Policy
A Privacy Policy outlines how your business will use, store and collect your customers' information. A Privacy Policy is required by law in certain circumstances.
Loan Agreement
This Loan Agreement can be used by lender when offering a loan to a Borrower.
Non-Disclosure Agreement (Mutual)
A Non-Disclosure Agreement (Mutual) allows you and another party to share confidential information while legally forbidding either party from disclosing that information to any other person or entity.
Non-Disclosure Agreement (One Way)
A Non-Disclosure Agreement (One Way) allows you and another party to share confidential information while legally forbidding the other party from disclosing that information to any other person or entity.
Business Sale Agreement
A Business Sale Agreement is used to clearly set out all relevant terms of the sale when selling or buying a business.
Shareholders Agreement
A Shareholders Agreement allows you to clarify the relationship between shareholders of your company.
Services Agreement (Pro-Supplier)
This Services Agreement (Pro-Supplier) sets out the relationship between you, the service provider, and the business receiving the services. This version of the Services Agreement is drafted in favour of the supplier from a commercial and legal perspective.
Discretionary Trust Deed
A Discretionary Trust Deed is used to establish a discretionary trust in any state or territory in Australia.