Letter of Appointment for Responsible Person (Not for Profit)

This Letter of Appointment for a Responsible person can be used by a not-for-profit to outline the duties under Governance Standard 5 when appointing a new Responsible Person.

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Last updated October 21, 2025

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Suitable for Australia

Letter of Appointment for Responsible Person (Not for Profit)

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What is a letter of appointment for responsible person (not for profit)?

A letter of appointment for a responsible person is a formal document used by not-for-profits to welcome and outline the duties of a new responsible person, ensuring they understand their governance obligations under Australian law.
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When should you use a letter of appointment for responsible person (not for profit)?

Use this letter when appointing a new responsible person, such as a board or committee member, to formally communicate their duties and expectations under Governance Standard 5 and to reinforce organisational standards.
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What should be in a letter of appointment for responsible person (not for profit)?

The letter should include a welcome, outline the legal duties and responsibilities, highlight the need to disclose conflicts of interest, and emphasise compliance with governance standards and organisational policies.
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Frequently asked questions

Who qualifies as a responsible person in a not-for-profit?

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Is this letter legally required for not-for-profits?

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What protections does this letter provide to the organisation?

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What are the main risks addressed by this document?

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Can this letter be used across all Australian states and territories?

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How long does it take to complete this letter?

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What should a newly appointed responsible person do after receiving this letter?

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View Sample Letter of Appointment for Responsible Person (Not for Profit)

Letter of Appointment for Responsible Person (Not for Profit)
risk level indicator at Low level

The Legal Risk Score of a Letter of Appointment for Responsible Person (Not for Profit) Template is Low

Our legal team have marked this document as low risk considering:

  • There is a risk that personal interests of the appointed member may conflict with the interests of the organization, which requires careful disclosure and management to avoid potential biases or harm to the organization.
  • The appointed member has a responsibility to ensure the organization's financial stability and proper use of resources, posing a risk if not managed diligently, potentially leading to financial mismanagement or insolvency.
  • The member must stay informed and compliant with multiple governance standards and legal duties, which could be challenging and pose a risk if not adequately understood or followed.

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