Directors' Resolution to Call a General Meeting (including AGM) (Circulating Resolution)

This Resolution may be used by directors to call a general meeting, including an annual general meeting.

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Last updated October 24, 2025

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Suitable for Australia

Directors' Resolution to Call a General Meeting (including AGM) (Circulating Resolution)

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What is a directors' resolution to call a general meeting (including agm) (circulating resolution)?

It is a formal decision made by company directors to convene a general meeting, including an annual general meeting, usually by circulating the resolution for signature rather than holding a physical board meeting.
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When should you use a directors' resolution to call a general meeting (including agm) (circulating resolution)?

Use this document when directors need to formally call a general meeting of shareholders, including an AGM, without convening a meeting of directors in person or by teleconference.
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What should be in a directors' resolution to call a general meeting (including agm) (circulating resolution)?

The resolution should reference the notice of meeting, confirm director agreement, and direct the secretary to distribute the notice to shareholders. It does not specify meeting details, which must be included in the separate notice.
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Frequently asked questions

What is a directors' resolution to call a general meeting (including agm) (circulating resolution)?

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When should you use a directors' resolution to call a general meeting (including agm) (circulating resolution)?

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What should be in a directors' resolution to call a general meeting (including agm) (circulating resolution)?

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Who can use this resolution document?

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What are the key steps after passing this resolution?

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Does this document include the notice of meeting?

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What are the main limitations or risks with using this resolution?

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View Sample Directors' Resolution to Call a General Meeting (including AGM) (Circulating Resolution)

Directors' Resolution to Call a General Meeting (including AGM) (Circulating Resolution)
risk level indicator at Low level

The Legal Risk Score of a Directors' Resolution to Call a General Meeting (including AGM) (Circulating Resolution) Template is Low

Our legal team have marked this document as low risk considering:

  • There is a risk that the resolution might not capture all necessary details or meet specific legal requirements, as it relies heavily on the attached notice whose content is not specified within the document.
  • The directive to update the Australian Securities and Investment Commission (ASIC) and undertake any consequential actions may introduce uncertainties, as the scope of "any other thing or consequential action" is broad and undefined.
  • The effectiveness of the resolution relies on the assumption that all officeholders entitled to vote are in agreement, which might not account for dissent or differing opinions among officeholders.

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