Directors' Resolution to Appoint Secretary (Circulating Resolution)
This Directors' Resolution may be used to appoint a company secretary.
(0 reviews)
Last updated January 15, 2025
Under 3 minutes
Suitable for Australia
Written by
Edwin Montoya Zorrilla
Reviewed by
Damin Murdock
Document Overview
A Directors' Resolution to Appoint Secretary is used by a company's board of directors to appoint an individual to serve as the company's secretary. The company secretary is responsible for ensuring that the company complies with all relevant laws and regulations, maintaining accurate records, and supporting the board of directors in its governance responsibilities.
A proprietary company may, but does not have to, have one or more secretary. In some cases, the role of secretary is a paid position. Similar to an employment agreement, an agreement should be drafted between the company and the secretary outlining their responsibilities and remuneration. For such an agreement, see Company Secretary Agreement. Such an agreement should be attached to the resolution.
It is important to ensure that any secretary appointment complies e with the company's constitution.
The Australian Securities and Investments Commission must be notified of the particulars of the appointment of the secretary within 28 days of their appointment.
This resolution can be inserted into:
Where you wish to pass the resolution in a directors' meeting, you must use the documents above. Simply copy and paste the text of the resolution.
Further information:
The Legal Risk Score of a Directors' Resolution to Appoint Secretary (Circulating Resolution) Template
Our legal team have marked this document as medium risk considering:
- This is a standard document.
- The resolution relies on the unanimous consent of all officeholders, which could delay or complicate the appointment process if consensus is not readily achieved.
Users familiar with corporate governance will find the document straightforward, but should remain cautious about these gaps and consider additional safeguards or clarifications to mitigate potential risks.
Directors' Resolution to Appoint Secretary (Circulating Resolution) Checklist
Complete your free Directors' Resolution to Appoint Secretary (Circulating Resolution) with our checklist
Verify Signatures
Ensure that all officeholders who are entitled to vote have signed the document to confirm their unanimous agreement on the resolution.
Record Keeping
Maintain a copy of the signed resolution in the company’s records for legal and administrative reference.
Obtain Consent
You must obtain the consent of the secretary for this appointment to be effective.
Notify ASIC
ASIC must be notified in this appointment within 28 days.
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