Consent to Short Notice of Annual General Meeting
A Consent to Short Notice of Annual General Meeting allows shareholders to consent to short notice (less than 21 days) of an annual general meeting of shareholders.
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Last updated January 14, 2025
Under 5 minutes
Suitable for Australia
Written by
Edwin Montoya Zorrilla
Reviewed by
Damin Murdock
Document Overview
A Consent to Short Notice of Annual General Meeting is a legal document that is used by a company to obtain the consent of its shareholders to hold an annual general meeting (AGM) on short notice.
According to section 249H of the Corporations Act 2001 (Cth) (Act), at least 21 days’ notice must be given of an annual general meeting. However, a company may call a meeting on shorter notice if all the members entitled to attend and vote at the meeting agree beforehand. This consent is for use where there is no holding company and there are two or more shareholders. You should attach the notice of meeting to the consent. According to section 249H(4) of the Corporations Act, meetings may not be called on short notice where a resolution may be passed to remove an auditor, even where consent is given.
This document serves as evidence that shareholders have been informed of the short notice and have given their consent for the annual general meeting to be held. This document is essential when a company needs to hold an AGM in a hurry for any reason, such as an urgent matter that requires shareholder attention, unexpected developments that cannot wait, or when the usual notice period cannot be met due to timing issues. This consent, in turn, can provide greater flexibility for the company to hold the AGM and respond quickly to any issues that may arise.
It is important to note that a Consent to Short Notice of Annual General Meeting is not a waiver of any other rights or entitlements of the shareholder. It also does not affect the validity of any other business transacted at the AGM. Instead, it simply confirms that the shareholder agrees to the short notice period for the AGM.
What are the benefits of this document?
- It allows companies to hold AGMs on short notice, which provides greater flexibility and enables them to respond quickly to any unexpected developments or urgent matters that require shareholder attention.
- It can help companies save time by allowing them to hold AGMs on shorter notice.
- It can help companies make decisions more efficiently by providing the necessary flexibility to hold an AGM quickly and respond to urgent matters.
- It can promote transparency and shareholder engagement by ensuring that shareholders are informed of the reasons for the short notice and have given their consent for the AGM to be held on that basis.
The Legal Risk Score of a Consent to Short Notice of Annual General Meeting Template
Our legal team have marked this document as medium risk considering:
- Agreeing to this document allows an annual general meeting to be called with less notice than usually required, which might not provide sufficient time for all members to prepare or adjust their schedules to attend the meeting.
- The document does not specify the minimum notice period being waived, which could lead to ambiguity and potential misunderstandings about the urgency and importance of the meeting content.
Consent to Short Notice of Annual General Meeting Checklist
Complete your free Consent to Short Notice of Annual General Meeting with our checklist
Gather Consents
Ensure that all members entitled to vote sign the consent form to validate the shortened notice period for the meeting.
Document Verification
Verify that all signatures and dates are correctly filled in to ensure the document's enforceability.
Notify Members
Send out the attached notice of the meeting to all members as soon as possible after obtaining the necessary consents.
Record Keeping
Keep a copy of the signed consent form with the meeting records for legal and administrative reference.
Use this document if:
- Your company needs to hold an annual general meeting on short notice and wants to obtain the consent of its shareholders.
Further information
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