Complaints Handling Policy (Not For Profit)

This Complaints Handling Policy can be used by a Not For Profit as a policy and procedure for handling internal and external complaints.

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Last updated April 2, 2025

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Suitable for Australia

Complaints Handling Policy (Not For Profit)

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What is a complaints handling policy (not for profit)?

A complaints handling policy for not for profits sets out how an organisation manages, resolves, and learns from complaints made by staff, volunteers, donors, or service users. It helps ensure transparency, accountability, and fair treatment for all parties involved.
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When should you use a complaints handling policy (not for profit)?

You should use this policy whenever your organisation receives a complaint from internal or external stakeholders. It is essential for managing issues about services, fundraising, staff conduct, or any other organisational matter efficiently and consistently.
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What should be in a complaints handling policy (not for profit)?

A policy should outline how complaints are received, assessed, investigated, and resolved. It must address confidentiality, timeframes, staff responsibilities, and procedures for managing unreasonable complainant conduct, ensuring clarity and fairness throughout the process.
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Frequently asked questions

What is a complaints handling policy (not for profit)?

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When should you use a complaints handling policy (not for profit)?

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What should be in a complaints handling policy (not for profit)?

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Who can use this policy template?

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What protections does this policy provide for your organisation?

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View Sample Complaints Handling Policy (Not For Profit)

Complaints Handling Policy (Not For Profit)
risk level indicator at Low level

The Legal Risk Score of a Complaints Handling Policy (Not For Profit) Template is Low

Our legal team have marked this document as low risk considering:

  • There is a risk that the detailed and multi-level complaint handling procedures could be cumbersome for organizations with limited resources, potentially leading to delays or mismanagement of complaints.
  • The document outlines the handling of personal information and confidentiality, which imposes a responsibility to strictly manage and protect sensitive data, posing a risk if not adhered to properly.
  • The policy includes provisions for managing unreasonable conduct by complainants, which could pose a risk if staff are not adequately trained or supported, potentially leading to escalated situations or legal challenges.

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