Complaints Handling Policy (Not For Profit)

This Complaints Handling Policy can be used by a Not For Profit as a policy and procedure for handling internal and external complaints.

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Last updated April 2, 2025

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Suitable for Australia

Complaints Handling Policy (Not For Profit)

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What is a complaints handling policy (not for profit)?

A complaints handling policy sets out how a not-for-profit organisation manages, responds to, and resolves complaints from staff, volunteers, donors, or service users. It ensures transparency, accountability, and continuous improvement in organisational practices.
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When should you use a complaints handling policy (not for profit)?

You should use this policy whenever your organisation needs to address internal or external complaints, such as concerns about services, fundraising, data management, or staff conduct, to ensure fair and consistent complaint resolution.
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What should be in a complaints handling policy (not for profit)?

A policy should include procedures for lodging and managing complaints, timeframes, roles and responsibilities, confidentiality measures, and processes for monitoring, reviewing, and improving complaint handling within the organisation.
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Frequently asked questions

Who is this policy suitable for?

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What protections does this policy provide?

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Are there any limitations to using this policy template?

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How does the policy address confidentiality and privacy?

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What are the key steps after adopting this policy?

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Can the policy be integrated with other organisational documents?

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What risks should organisations be aware of when using this policy?

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View Sample Complaints Handling Policy (Not For Profit)

Complaints Handling Policy (Not For Profit)
risk level indicator at Low level

The Legal Risk Score of a Complaints Handling Policy (Not For Profit) Template is Low

Our legal team have marked this document as low risk considering:

  • There is a risk that the detailed and multi-level complaint handling procedures could be cumbersome for organizations with limited resources, potentially leading to delays or mismanagement of complaints.
  • The document outlines the handling of personal information and confidentiality, which imposes a responsibility to strictly manage and protect sensitive data, posing a risk if not adhered to properly.
  • The policy includes provisions for managing unreasonable conduct by complainants, which could pose a risk if staff are not adequately trained or supported, potentially leading to escalated situations or legal challenges.

Meet Our Users

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Here's some insights into the key areas that your company policy needs to address as a direct result of developments in the law.

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Protecting Your Business from Bad & False Reviews

Bad and false reviews can be extremely harmful to your businesses reputation. Learn about what you can do to protect your business here.

Is Google Legally Required to Remove False Reviews?
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Has your business had a false and negative review posted by a troll or disgruntled customer? Read here to see what you can do about it.

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